Write emails without the copy-paste workflow
· Michael Pici
You're probably doing this right now: copy a meeting transcript into ChatGPT or Claude, ask for a follow-up email, copy that draft into Gmail, fix it there because it doesn't quite sound right, then finally hit send.
Writing emails takes time because you need to remember everything: past conversations, what the company does, where things stand. Most AI tools can't help with this because they don't know your customers or how you actually communicate. So you end up managing all the context manually and switching between multiple tools.
Day AI solves this by combining three things: the right AI models for business communication, complete context from all your customer interactions (meetings, emails, Slack), and templates that capture how you handle specific situations.
The result: high-quality email drafts that sound like you, in seconds instead of 30 minutes. No copying and pasting between tools.
How to use email drafting in Day AI
Step 1: Create templates
Templates teach Day AI how you handle specific situations—customer onboarding, follow-ups, quarterly business reviews, whatever you do repeatedly.
Prompt to use: "Help me create an email template"
Your assistant will ask about the situation, what's important to communicate, and how you want to come across. Answer these questions—this is what makes the drafts sound like you and behave like you would in that situation. Share examples of previous emails you’ve written that you want to emulate, and tell Day AI everything you’re particular about - how you open, sign off, etc.
Step 2: Draft emails with full context
When you need to write an email, Day AI pulls everything it knows about that person or company—meeting notes, previous emails, Slack conversations—and combines it with your template.
Prompt to use: "Help me draft an email to [person or company name]"
Review the draft, work with your assistant on any tweaks, and send it directly from Day AI. No copying and pasting, no switching windows.
Try it now
Email drafting is available to users with an assistant. Go to the Day AI homepage, start chatting with your assistant, and ask these questions to get started.